URUNGA SURF LIFE SAVING CLUB INC – BY-LAWS
Amended 24 August 2006 and reprinted 27 September
2006
SECTION 1 - COMMITTEES
1.1 BUILDING COMMITTEE
To be established at a general meeting when required.
1.2 MEMBERSHIP COMMITTEE
(a) The Membership Committee shall comprise the Captain, Vice-Captain, Competition
Coordinator and President in accordance with rule 36. In addition to powers
under that Rule the Membership Committee shall have the power to investigate
and penalise Patrol defaulters.
(b) Any member unfinancial on the 1st January loses membership.
SECTION 2 - DUTIES OF PRINCIPAL
OFFICERS
2.1 BUDGETS
(a) At each Management Committee meeting, each Officer shall present a report
of any expenditure required within that Officers area of responsibility which
will be considered by the committee.
2.2 PRESIDENT
(a) Shall preside at all meetings and exercise supervision of the affairs of
the Club in conjunction with the Executive.
(b) When presiding at meetings the President shall have a deliberative and casting
vote and shall have unlimited authority on every question of order only to do
what is just in the circumstances.
(c) Shall be an ex officio member of all Club Committees.
2.3 CAPTAIN
(a) Shall be responsible for the conduct and discipline of all Active members
in all Club matters and the general education of members in life saving.
(b) Shall arrange patrols and conferences with Patrol Captains to discuss the
general efficiency of the Club in life saving.
(c) Shall ex officio be a member of all Club Committees.
(d) Shall have the control of all Club gear and property and may refuse the
use thereof to any person.
(e) May call upon any member to perform such reasonable duties he deems necessary
in the Club’s interests.
2.4 SECRETARY
(a) Shall keep a register of all members and current addresses.
(b) Shall record and keep all Minutes of the Club and forward all Notices as
required.
(c) Shall conduct the correspondence of the Club and be responsible for the
custody of all Club documents.
(d) Be required to carry out duties arising from decisions of the Club.
2.5 TREASURER
(a) Shall conduct the finance of the Club as per Section 4 of the Club’s
rules.
(b) Keep the necessary books and accounts as required by the Hon. Club Auditor.
(c) Shall at each Committee meeting, present a financial report and produce
a balance of the Club’s finance.
(d) Shall arrange for an audit of the Club’s finances at the end of each
season and present same to the Clubs Annual Meeting.
2.6 POWER CRAFT CAPTAIN
(a) Shall be a qualified IRB Driver.
(b) Shall at all times be under the Club Captain’s supervision.
(c) Shall be responsible for the housing and care of the power craft.
(d) Shall be responsible for training, rostering and supervision of all power
craft crew in consultation with the Captain.
2.7 GEAR STEWARD
(a) Shall be responsible for all life saving gear except the power craft and
surf boat.
(b) Shall keep all gear in good condition and report to the Captain any damage
the officer is unable to repair.
(c) At the Captain’s request shall prepare gear required for a Carnival.
2.8 CHIEF INSTRUCTOR
(a) Shall be required to arrange classes of instruction and prepare all members
for award examination.
(b) Shall be required to arrange a roster and depute other qualified instructors
to assist in the preparation of members for award examination.
(c) Shall be responsible for the training and instruction of all members for
inter Club competition.
(d) Shall be required to maintain a current knowledge of the latest methods
of Life Saving and impart such knowledge to all Club Instructors and members.
2.9 FIRST AID OFFICER
(a) Shall be required to possess a current First Aid award.
(b) Shall be required to maintain an adequate supply of first aid material including
medical oxygen.
2.10 COMPETITION DIRECTOR
(a) Co-ordinate competitors and competitive equipment for competition
(b) Overview club training and development practices
(c) Compilation of carnival entries
(d) Liaise between competitors and club management committee
SECTION 3 - JUNIOR ACTIVITIES COMMITTEE
3.1 DEFINITION (JAC)
(a) The Junior Activities Committee (JAC) shall comprise those members interested
in :
(i) The responsibility for the conduct of all matters relating to Junior Activities.
(ii) Providing for Junior members an educational experience in a wide range
of skills and subjects within the surf environment.
(iii) Preparing Junior members for transition to the Senior movement.
(b) The committee shall be represented on the Club’s management Committee
by the chairman and one other elected delegate.
3.2 CONTROL (JAC)
The Committee is under the overall control of the Club and shall be represented
in Meetings as provided by the Rules. The activities of the Committee shall
be controlled by Officers elected by the Committee and shall comprise the Board
of Control.
3.3 COMMITTEE ANNUAL MEETING (JAC)
The Committee shall conduct at least one meeting per year to which all members
of the Committee are invited. The meeting shall be held within one month of
the Club Annual General Meeting.
3.4 VOTING (JAC)
(a) All members 14 years and over registered with the committee and who are
financial Club members and Officers from the previous season shall be eligible
to vote.
(b) Officers of the Committee shall be eligible to vote at Board of Control
Meetings.
(c) The Chairman has a deliberative and casting vote at all meetings of the
Junior Activities Committee.
3.5 OFFICERS AND THEIR DUTIES (JAC)
CHAIRMAN: shall preside at all meetings and exercise a general supervision of
the affairs of the JAC. When presiding at a Meeting he/she shall have a deliberative
and casting vote.
SECRETARY: shall attend to all correspondence and attend all meetings, recording
all minutes. He/she shall, with the Club Chairperson, issue all Notices of all
Meetings and any circulars of matters of interest.
NOTE : The Junior Activities Committee shall elect such other officers and delegates
as required for the operation of such Committee.
3.6 URGENT MATTERS (JAC)
Urgent matters between Board of Control meetings may be determined by consultation
between the Club President and the Chairman and Secretary of the Committee.
Such matters shall be reported to the next meeting of the Board of Control.
BY-LAWS FOR PATROLLING MEMBERS
ROLES & RESPONSIBILITIES
Amended 24 August 2006 and reprinted 27 September 2006
1. Aim to arrive at least 15 minutes before normal Patrol hours to help other
members set up beach
2. Sign on in Patrol Log prior to commencing Patrol & sign off at the completion
of Patrol
3. Practise the basic principles of PREVENTION, RECOGNITION & RESCUE whilst
on duty
4. Ensure swimmers swim between the flags & that board riders do not impose
on the swimming area
5. Wear the correct patrol uniform (DHL sponsors)
6. Be polite & courteous when dealing with the public
7. Practise the basic principles of SLIP, SLOP, SLAP & maintain fluid intake
during patrol hours
8. At all times be under the direction of the Patrol Captain
9. Do not leave your Patrol until all equipment is packed away or unless prior
arrangements have been made with the Patrol Captain
10. If unable to perform a rostered patrol it is your responsibility to arrange
a substitute with approximately the same awards status. If unable to find a
substitute, notify the Patrol Captain as early as possible
11. Pass proficiency tests by 31st December to be able to continue patrolling
duties for the remainder of the season & to participate in competitions
12. No competitor is allowed to compete on a rostered patrol day unless a substitute
has been arranged
13. The Club requires all active members to personally complete 100% of rostered
patrols. The Club Captain at his/her discretion may grant leave or exemption
from patrols
14. After missing 2 rostered patrols the membership committee may ask you to
show due cause as to why your membership should not lapse
15. Competitors must compete a minimum of patrol hours by specified dates. The
Competition Coordinator can provide you with these details
16. All Reserve Active members and Long Service members must be proficient each
season and will be required to assist patrols as requested by the Club Captain
17. Under exceptional circumstances you may apply in writing to the Club Committee
to be placed on ‘Special Patrol’ duries where you will be required
to do the same number of patrol hours as a rostered Patrol per season. These
hours can only be logged on during set Patrols. This provision is made for members
who may be Police Officers, Fire Fighters, Medical Practitioners or anyone who
may be restricted for weekend patrols due to weekend work
18. Extra patrol hours can be logged on during Water Safety for Juniors or joining
in on other patrols (especially helpful when our Club is hosting a Carnival
or beach activity). Your details need to be added to the Patrol Log for that
day. Doing this simply assists you to earn more patrol hours for the Club’s
“Most Patrol Hours” award at the end of the season