URUNGA SURF LIFE SAVING CLUB
INCORPORATED CLUB RULES & CONSTITUTION
AGM Motions Passed 20th May 2006
Reprinted 30th May 2006
Article 16 and 31

SECTION 1 - Name, Control, Objects
1. NAME
2. DEFINITIONS
3. OBJECTS
4. ALTERATION OF OBJECTS AND RULES
5. CONTROL
6. AFFILIATION
7. CLUB COLOURS

SECTION 2 - Composition and Management
8. COMPOSITION
9. MANAGEMENT

SECTION 3 - Election of Officers, Life Members
10. OFFICERS
11. LIFE MEMBERS

SECTION 4 - Property and Finance
12. PROPERTY
13. FINANCE
14. SOURCE OF FINANCE

SECTION 5 - Procedures
15. MEETINGS
16. ANNUAL GENERAL MEETING
17. GENERAL MEETING
18. SPECIAL GENERAL MEETINGS
19. MANAGEMENT COMMITTEE
20. ABSENCE OF COMMITTEE MEMBERS
21. VOTING
22. QUORUMS
23. NOTICE OF MOTION

SECTION 6 - Club Membership
25. PRIVILEGES
26. DUTIES
27. LIABILITIES
28. APPLICATIONS FOR MEMBERSHIP
29. RENEWAL OF MEMBERSHIP
30. ACTIVE MEMBERSHIP
31. ASSOCIATE MEMBERS
32. RESERVE ACTIVE
33. LONG SERVICE
34. LIFE MEMBERS
35. MEMBERSHIP COMMITTEE AND DISCIPLINE
36. APPEALS

SECTION 7 - Miscellaneous
37. MEMBERS REGISTER
38. CUSTODY OF BOOKS, SECURITIES etc
39. COMMON SEAL
40. DISSOLUTION

SECTION 1 - Name, Control, Objects

1.NAME
The name of the Club shall be Urunga Surf Life Saving Club Incorporated.

2. DEFINITIONS
In this set of Rules and By Laws the following terms shall have the meanings set out against them:-
“Association” - The Surf Life Saving Association of Australia
“Branch” - North Coast Branch SLSA
“Club” - Urunga Surf Life Saving Club Incorporated
“Member” - Unless specifically described, a person who has applied and been granted membership.
“Committee” - The Management Committee
“Active member” - The Holder of an appropriate SLSA award.

3. OBJECTS
The objects of the Club shall be:-
(a) To promote, advance and control the work of Surf Life Saving on surf beaches in the Urunga area.
(b) To extend the operations and teachings of the Association.
(c) To promote and demonstrate life saving methods.
(d) To preserve and safeguard life by the study and practice of methods of life saving and to provide life saving appliances as reasonably required for such purposes.
(e) To raise or borrow monies on security of any property held by the Club, or without security as the Club sees fit.
(f) To promote uniformity of laws for control and regulation of surf bathing, and assist local authorities in enforcing these laws.
(g) To generally do all such things as may appear to the Association to be incidental to the attainment of the foregoing objectives.

4. ALTERATION OF OBJECTS AND RULES
The statement of objects may be altered, rescinded or added to only by a special resolution of the Club. The special resolution must be passed by a majority which comprises not less than three quarters of the Club members. Not less than 21 days, written notices of a meeting called to consider the special resolution must be given and the special resolution shall accompany written notice of such meeting.
Provided that the Minister of the Crown for the time being administering the Charitable Collections Act 1934 shall be notified of the amendment and such amendment shall not be effective unless the Minister has signified his approval to such amendment being made.

5. CONTROL
The Club shall be subject to the control of the Branch to the extent of the power of that Branch. The Club shall be charged with the fulfilment of the objectives of the Association within the Club’s area.

6. AFFILIATION
The Club shall annually apply to the Branch for affiliation.

7. CLUB COLOURS
The Club colours shall be blue and gold.

SECTION 2 - Composition and Management

8. COMPOSITION
The Club shall consist of Officers, Active, Reserve Active, Long Service, Life, Associate and Junior members.

9. MANAGEMENT
(a) The overall affairs of the Club shall be subject to the control of the General Meeting of the Club.
(b) The Management Committee shall manage the Club affairs with the exception of matters of policy, Rule change and large financial dealings. Recommendations only on such matters shall be made to the General Meeting.
(c)The Management Committee shall comprise President, Vice President, Captain, Vice Captain, Hon Secretary, Hon Treasurer, Chief Instructor, Power Boat Captain, Gear Steward, First Aid Officer, Radio Officer, Boat Captain, Publicity Officer, House Committee Chairman, two Branch Delegates, and two delegates from the Junior Activities Committee, one of whom shall be the Chairman.
(d) The Executive Committee consisting of President, Vice President, Captain,Treasurer, Secretary and JAC Chairman may deal with urgent matters outside of meetings, provided all decisions of such Committee shall be ratified by the Management Committee.
(e) Special committees shall assist in Club management.
(f) No member of the Management Committee shall be appointed to any salaried office of the Club or any office of the Club paid by fees and no remuneration or other benefit in money or monies worth shall be given by the Club to any member of the Management Committee except repayment of out of pocket expenses, interest at a rate not exceeding interest at a rate for the time being charged by bankers in Sydney for money lent to the Club and reasonable and proper rent for premises lent to the Club.

SECTION 3 - Election of Officers, Life Members

10. OFFICERS
(a) Officers shall be elected annually at the Annual General Meeting by secret ballot.
(b) Nominations shall be submitted in writing and shall signify the nominee is prepared to accept nomination, or may be accepted from the floor of the meeting provided the nominee is present.
(c) Only holders of the Bronze Medallion shall be eligible for the following positions:- Captain, Vice Captain, Power Boat Captain, Chief Instructor and Boat Captain.
(d) All Officers appointed under this Rule shall hold office until the following Annual General Meeting unless ceasing to hold office for any reason. Should a vacancy occur through illness, incapacity or resignation, the vacancy may be filled by the Committee subject to confirmation at the next General Meeting.

11. LIFE MEMBERS
A member may be elected to Life Membership of the Club by a two-third majority of Club members present at the Annual General Meeting provided the member:-
(i) Shall be nominated by Club members
(ii) Shall have rendered conspicuous service to the Club in an active or administrative capacity during a period of ten years.
(iii) Nominations shall first be considered by the Executive but there is no restriction on the number to be considered.

SECTION 4 - Property and Finance

12. PROPERTY
The Club property shall be vested in the name of Urunga Surf Life Saving Club Incorporated.

13. FINANCE
Financial affairs of the Club shall be conducted in the following manner:-
(a) An official receipt shall be issued for all monies received. All monies shall be promptly banked in the name of the Club and in such Bank as the Club directs.
(b) Payments shall be made by cheque signed by any two of the following:-
President, Vice President, Treasurer.
(c) The funds and property wheresoever derived, shall be expended for the carrying out of the Club objects.
(d) Payments shall be first ratified by the Treasurer and shall be confirmed at a Club meeting and a record kept in the Minutes.
(e) The Club financial year shall be from 1st July to 30th June in the following year.
(f) That the cheque book for the Junior Activities Account be retained by the Junior Activities Committee with the signature of either the President, Secretary or Treasurer of the Senior Management Committee be required to co-sign the cheque, with the Junior Activities Chairman, Secretary or Treasurer.

14. SOURCE OF FINANCE
The funds of the Club shall be derived from membership fees, donations, and, subject to any Club resolution, such other sources as the Committee determines.

SECTION 5 - Procedures

15. MEETINGS
Club affairs shall be transacted at the following classes of meetings:-
The Annual General Meeting, General Meeting, Special General Meeting and Committee Meeting.
(a) The Club Secretary shall cause full and accurate Minutes of all questions, answers and resolutions and other proceedings of every meeting to be entered into a book open for inspection at all reasonable times by any financial member who has previously applied to the Secretary.

16. ANNUAL GENERAL MEETING
The A.G.M. shall be held prior to the end of June each year on a date fixed by the Committee. The purpose of the A.G.M. shall be the adoption of annual reports, election of officers, dealing with Notices of Motion and transacting general business. Written notice of the meeting shall be forwarded to each member by way of email, newspaper or posted on the website at least 14 days prior to the meeting and the posting of notices shall be deemed as notices received.

17. GENERAL MEETING
Two General Meetings are to be held during the season. One meeting shall be held during October. The Meeting shall follow Management Committee format. Except where the business to be proposed requires a Special Club resolution, the Secretary shall cause to be sent by pre-paid post to each member, a notice specifying the place, date and time of the meeting and the nature of business proposed to be transacted.

18. SPECIAL GENERAL MEETINGS
(a) May be called by Executive direction or by request in writing from eleven members entitled to vote and stating the business to be discussed.
(b) Such meetings shall be held within twenty-one days of receipt of the request and at least seven days prior notice shall be given on the Club notice board.

19. MANAGEMENT COMMITTEE
The Management Committee shall meet at least once in a calendar month excluding the month when a General Meeting is held.

20. ABSENCE OF COMMITTEE MEMBERS
Should any Club committee member absent himself, without reasonable excuse, for two consecutive meetings his office shall be declared vacant and the position filled.

21. VOTING
(a) Only financial active, financial members of the Junior Activities Committee, Reserve, Life and Officers shall be eligible to vote at any Annual General, General or Special General Meeting.
(b) Committee members are the only persons eligible to vote at their particular Committee meeting.
(c) The Committee Chairman shall have a deliberative and casting vote.
(d) The President and Club Captain shall, ex officio, be members of all Club Committees.
(e) Each member shall be entitled to appoint another member as proxy by notice given to the Secretary no later than 24 hours before the time of the meeting in respect of which the proxy is appointed. No member may hold more than five proxies.

22. QUORUMS
A quorum for the following classes of meetings shall be:-
GENERAL - 11 members
MANAGEMENT COMMITTEE - 5 members
EXECUTIVE - 3 members
SPECIAL - A majority of members
Should a quorum not be present within one half an hour of the time of the meeting such meeting shall lapse.

23. NOTICE OF MOTION
Notice of Motion procedure shall be:-
(i) Notices of any motion, intended to be moved at any General Meeting, shall be given in writing, signed by the mover and seconder thereof (who must be members of the meeting to which the motions shall be referred) to the Secretary at least fourteen days prior to the date of the meeting.
(ii) The meeting may by ordinary resolution grant the mover and seconder leave to alter their motion, in a minor way, without altering the intention of the motion. No amendment of the motion will be allowed.
(iii) An unsuccessful motion cannot be resubmitted, or a similar motion moved within three months from its rejection.
(iv) A motion to rescind a motion carried at an Annual General Meeting may be only considered at such a meeting. A motion to rescind an Executive decision may be considered at any Club meeting.

24, TOPICS
Religion and politics and such matters shall never be part of the Club’s business and are banned at any official meeting held in the Club.

SECTION 6 - Club Membership

25. PRIVILEGES
All Financial Active, financial members of the Junior Activities Committee, Reserve Active, Life and Officers shall have the right to attend and vote at the Annual General Meeting, General Meeting and special General Meeting. All other members may attend, ask questions but have no voting rights.

26. DUTIES
All Club members shall abide by the Club Rules and By Laws.

27. LIABILITIES
The liability, if any, of a member to contribute towards payment of the debts and liabilities of the club, of the costs, charges and expenses of the winding up of the Club is limited to the amount, if any, unpaid by the member in respect of Club membership.

28. APPLICATIONS FOR MEMBERSHIP
(a) All applications for the initial membership of the Club shall be made on the prescribed form with the required fee.
(b) All applications for membership shall be submitted for approval to the next Management Committee meeting of the Club.

29. RENEWAL OF MEMBERSHIP
(a) A member may apply for renewal of membership by payment of the prescribed fee within one month of the Annual General Meeting.
(b) Any member who fails to renew his subscription by the required date shall lose all rights and privileges and cease to be a member.
(c) Should an application for renewal be refused the member shall have the right of appeal under Rule 36.
(d) Membership fees shall be decided by the Annual General Meeting.

30. ACTIVE MEMBERSHIP
Active Members shall be holders of an appropriate Association Award, pass the annual proficiency test and shall perform duties as may be required. The Captain may grant exemption of patrol duties to any Active member.

31. ASSOCIATE MEMBERS
(a) Associate Membership may be granted to any person who may or may not be the holder of an Association award.
(b) Associate Members shall not hold voting rights unless elected to office.
(c) Associate membership shall be limited to persons over thirty years of age unless special approval is given by the Club Management Committee.

32. RESERVE ACTIVE
(a) May be granted to any Active Member who has satisfactorily completed at least eight years patrol obligations or as provided by the Association.
(b) Granting of Active Reserve Membership shall not be automatic but shall be granted by resolution of the Committee. Recipients may be called upon to perform patrol duties as required by the Association.
(c) Recipients shall complete the annual proficiency test.

33. LONG SERVICE
(a) May be granted by the Club to members who have completed ten years active service or eight years active service plus four years active reserve service.
(b) Recipients shall be exempted from all patrol obligations and may be granted other special privileges.

34. LIFE MEMBERS
The recipient shall enjoy the privileges of membership and have full voting rights for life without payment of any annual fee.

35. MEMBERSHIP COMMITTEE AND DISCIPLINE
(a) The Annual Meeting shall elect a Membership Committee consisting of the Club Captain and four other members who shall not be members of the Club Executive.
(b) The duties of the Membership Committee shall be:-
(i) Investigation of written reports of members not fulfilling patrol duties.
(ii) The imposition of additional patrols, duties or other admonition of any member found in default of patrol duties without justifiable excuse. Continuing default may cause the Committee to impose penalties on a member for acting prejudicially to the interests of the Club. Still further default by a member may cause the Committee to reach a decision the member has breached the Club Rules and By-Laws and still further default may cause the Committee to reach a decision the member is unfit to be a member of the Club.
(iii) The Committee shall consider no complaint unless same is in writing and signed by the complainant, or unless the complaint is referred by the most senior active officer or member of the Club (other than the member complained of) present at the time a member of the public has voiced a complaint against a member. Such active member or officer shall as soon as practicable after receipt of the complaint record same in writing in the Club log book including full details of time and place and incident complained of, and the name and addresses and such other details of the members of the public making such a complaint. Such active officer or member shall draw the attention of the Committee to such a complaint as soon as possible.
(iv) Upon receipt of a complaint the Committee shall cause a complete copy of such to be served on each member affected forthwith together with a notice requiring such member to appear before it at a time date and place specified, such date not being more than fourteen days from the date of receipt of the complaint by the Committee.
(v) At the hearing of the complaint, the member complained against shall be entitled to present arguments and evidence to the Committee, as shall the complainant or the active officer or member presenting the complaint. Each shall be entitled (subject to directions of the Chairman particularly in respect of members of public appearing as complainant or witness) to cross examine witnesses and complainants.
(vi) After hearing all evidence the Committee by simple majority may:- - exonerate the member
- admonish the member without further penalty
- impose such penalties in keeping with the seriousness of the offence, including but limited to, additional patrols or other Club duties, a fine not exceeding $50 per offence (such fines to be paid to general Club funds), suspension from membership for periods not exceeding two months per offence or expel the member as unfit to be a member of the Club.
(vii) The Committee shall, in reaching a decision other than to exonerate the member, first decide that the material on which it has reached a decision has satisfied it that the member has been guilty of an offence constituting:-
- misconduct on Club premises or elsewhere likely to bring discredit to the Club and its members.
- misconduct on Club premises or elsewhere likely to bring discredit to the Surf Life Saving Association.
- actions disloyal or prejudicial to the interests of the Club and its members.
- a wilful refusal or negligent failure to obey a reasonable order, request or direction of a Club Officer in accordance with the duty of that Officer; or of any similar breach of discipline in respect of Branch, State or other duly authorised Officials.
- a breach of Rules and/or By Laws of this Club, or any other Club, Branch or organisation within the Surf Life Saving movement in circumstances likely to reflect adversely on this Club and its members.
(viii) The Committee shall be entitled to adjourn any hearing for just cause for a period not exceeding fourteen days or to reserve its decision for a period not exceeding seven days.
(ix) Within five days of the Committee recording its decision the Secretary shall give written notice of the decision to all members concerned, including the decision made in accordance with sub-paragraphs (vii) and (viii) hereof. A decision other than to exonerate shall be deemed to take effect (in the absence of appeal) at the expiration of fifteen days from the date two days after the Secretary shall have given notice hereunder.

36. APPEALS
(a) Any member aggrieved by a decision of the Membership Committee or any other Club Committee shall have a right of appeal to the General Committee of the Club.
(b) The procedure for such appeals shall be laid down from time to time by the club By Laws provided that no By Law which has the effect of requiring a member to wait longer than 28 days from the date of lodgement of such appeal shall be valid.
(c) Pending the determination of such appeal the appellant shall be fully entitled to rights applicable to that members classification.
(d) The member bringing such appeal shall appeal in person at the General Meeting convened for that purpose and shall be entitled to present arguments and evidence (including witness documents or other material relevant to the issue) to such meeting as shall the Chairman or other member of the relevant Committee.
(e) Voting on such appeal shall be by secret ballot and the decision of any Committee appealed against shall not be varied or reversed unless the member receives 75% of the votes of the members present. Should any appellant not be exonerated the eligible members present shall be required by the Chairman forthwith (and without further debate) after any submissions of the unsuccessful appellant (not to exceed five minutes) by further secret ballot to decide:-
(i) To confirm the penalty of the Committee; or
(ii) To substitute another penalty, and if so the nature of such penalty. Should such further vote not substitute a penalty by a decision of not less than 75% of the members present the Committee’s decision appealed against shall be confirmed.
(f) Any member aggrieved by the decision of the General Meeting of this Club shall be entitled to appeal to Branch and/or State Centre in accordance with the Rules and By Laws of such Branch.

SECTION 7 - Miscellaneous

37. MEMBERS REGISTER
(a)The Secretary shall maintain a register of Club members specifying the name and address of the member, together with the date on which the person became a member.
(b)The Members register, books, documents and securities of the Club shall be open for inspection, free of charge, by any member at a reasonable hour after prior request to the Secretary.

38. CUSTODY OF BOOKS, SECURITIES etc
Except as otherwise provided by these Rules, the Secretary shall keep in that Officers custody or control, all books, records and other documents related to the Club.

39. COMMON SEAL
The common seal shall be kept in the custody of the Club’s Public Officer and shall not be affixed without the committee’s authority and attested by the signatures of two Committee members.

40. DISSOLUTION
(a) The Club shall be dissolved in the event of membership less than seven or upon the vote of a three fourths majority of members present at a Special General Meeting convened to consider such question.
(b) Upon a resolution being passed in accordance with paragraph (a) of this Rule all assets and funds of the Club on hand after payment of all expenses and liabilities of the Club, be handed over to such registered or exempted Charities as a simple majority of the members at the Special General Meeting so convened, or at a subsequent Special General meeting, may decide.