Meeting Minutes

URUNGA SURF CLUB
MONTHLY MEETING FOR
25 MARCH 2010
Commence: 7pm
Present: L. Renshall, G. Howe, A. McGuiggan, P. McGuiggan, G. Griffiths, I. Griffiths, I. Wallace
Apologies: A. Riddoch, T. Lowe, S. Lowe
Correspondence in: All correspondence distributed to all people involved
Club Captain Reports: as Attached
Jnrs Report: As Attached
1. Jnrs had approx 70 nippers all season and held steady throughout the season.
2. The Williams family have asked if they could borrow some chairs or the club house depending on the weather to hold a wedding at the beach on the cliftops, for the 25 September2010.
General Business:
1. Wally has suggested that we concrete down the side of the new shed so that when the IRB and other equipment is washed after patrol it doesn’t get muddy. Wally will look into getting this concreting done during the off season.
2. Lawrie moved a motion that Al Riddoch transfers $3000.00 to his personal account to make it easier to pay Surf Club Accounts, further increments are not to exceed $3000.00 at any one time, anything over that amount must be brought to the executive.
3. Phil Seconded Passed.
4. The Surf Carnival held on 28 March went well even though we didn’t have many competitors, it was a beautiful day.
5. The business House Boat Race Day has been cancelled until next season.

NEXT MEETING 29 APRILMEETING CLOSED 8.15 pm

URUNGA SURF CLUB
MONTHLY MEETING
THURSDAY 25 FEBRUARY 2010 Commenced: 7pm
Present: P McGuigan, A McGuigan, L Renshall, G. Griffiths, I Griffiths
Apologies: T. Sheilds, S. Lowe, A Riddoch, G. Howe
Business Arising:
1. All reports are to be handed into Lawrie by 5 May instead of 15 May.
2. Presentation Night will now be held on the 5 June and not 12 June at Anchors Wharf
3. The club would like to thank Annie for all her hard work of chasing up information for our members that have awards and up dating the information on Surfguard
4. Contact Kerry Clancy at Branch for their presentation so we can book at Anchors Wharf.
Correspondence In:
1. We received a cheque for $7454.55 for the Rhino
2. We also received an Internet Bill for $21.80
3. We received a letter from Peter Allison asking if we would write a letter of statement saying that when he transferred from our club that he had no penalty patrols owing.
General Business:
1. Put secured doors on the first section of the trophy section and Lawrie was going to approach Al Thomas about putting a pull down projector screen over the rest so that the projector can be hooked up for use for educational purposes.
2. Phil would like us to purchase some Teaching Manuals
3. 2 May 2010 has been the suggested date for the Sponsors Breakfast and Boat Rowing day.
4. A BBQ & Drinks conference with all patrolling members to be held at a date to be advised.
5. Phil to enquire about a new Loudhailer

Meeting Closed: 8pmNEXT MEETING: 25 MARCH 2010

MONTHLY MEETING
21 January 2010Commenced: 7.10pm
Present:
L. Renshall, A. Riddoch, G. Howe, G. Griffiths, I. Griffiths, P. McGuiggan, A. McGuiggan, I Wallace
Apologies:
S. Lowe
Correspondence in:
◊ Xmas Card from Paper boys and Surf Lifesaving NSW.
◊ All other mail distributed to relevant people.
◊ Letter from Christine Kinnerley about us receiving a cheque for $29,000.
Business Arising:
◊ Have purchased the new 30 HP motor after a positive report came back from the Coffs carnival.
◊ Invitation to the opening of the new Mini Waters/Wooli Surf Club – Going to let know that we are not attending
◊ Received a program for the North Coast Seniors Branch Championships: Snrs 7/2 & Jnrs 14/2
◊ Greg McPhee was asking if we were going to Dorrigo to help out with a display for Australia Day running the display in conjunction with North Beach – Thinking of using the Promotional Trailer
◊ Thanks to Al Riddoch for all his work he has done for us on getting our grants organised and through.
Treasurer’s Report:
As Attached
Club Captain Report: As Attached
Leave of absence letters from Adam, Luke & Rachael Wallace and Brenden & Nicholas Matthews.
Junior’s Report:
◊ NSW Country Championships at South West Rocks Urunga came in top twenty (20) we also got two (2) medals one (1) for water and one (1) for beach
◊ Nippers restart this weekend 24 January 2010
◊ Education side of things have finished.
Old Boys:
Running fine
Uniforms:
◊ Ordered new shirts and are back cost will be $35 per shirt Contact Gary or Chantal
◊ Boaties have asked for more new rashies
General Business:
◊ Freezer in corner of office needs to be turned off and cleaned out as there were ice cups spilt
◊ AGM will be held Thursday night 12 August at 7pm at Surf Club
◊ All reports are still to be into Lawrie by 15 May
◊ Presentation will be held at Anchors Wharf on 12 June – 6pm for 6.30pm start
◊ Awards will be decided by Lawrie, Phil & Annie. Al will pick all awards up.
◊ Radios are all working well and everyone is happy with them. Payment of invoice was approved
◊ The approval has been given to buy a Training Heart Starter.
◊ The approval of buying weatherproof jackets for patrolling members, Phil to get sizes
◊ Proficiencies are not being updated on Surfguard properly for our club to function to its full capacity, Phil and Annie to look into the matter further.
◊ The club sent flowers and a sympathy card to the Dingle family for the death of Simon up to the value of $100.
◊ Branch is holding their presentation night at Anchors wharf date and price to be notified at a later date
◊ Phil to approach Evan Beeby about being IRB Captain
Seniors Master Carnival 7/2:
◊ Approx 20 officials to be catered for and branch will give a cheque at $7 a head for officials
◊ Branch will lend us a driver and an IRB for both carnivals.
Juniors Branch Championships 14/2:
◊ Approx 50 officials , Start for helpers 6.30am – 7.00am Carnival start 8.30am – 9.00am
◊ Coffs are lending us the BBQ Trailer
◊ Butchers: Sausages, Steak, Bacon & Eggs
◊ Bakery at Bello suppling 40 loaves bread and 50 Bread Rolls
◊ Coke is supplying 6 cartons water
◊ Fullers are suppling the Fruit and Vegies
◊ There will also be Bananas and Apples, Lollies
◊ Organised Cappuccino Man, Sno Cone Van
◊ Branch is suppling the PA System
◊ Working Bee Saturday Afternoon/Sunday Morning
◊ Water Safety

Next Meeting Thursday 25 February
Meeting Closed 9.30pm

URUNGA SURF CLUB
MONTHLY MEETING
26 November 2009
Start: 7.10pm
Present: L. Renshall, V. Nugent, G. Howe, L. Griffiths, P. McGuigan, G. Griffiths, I. Griffiths, S. Lowe, T. Lowe, I. Wallace
Apologies: N. Hiller, A. Riddoch
Business Arising:
Defib Pads have been ordered
Correspondence In:
All mail distributed to the appropriate people
Correspondence Out:
There were three (3) letters go out to the Police, Ambulance and Council notifying them of all the carnivals we are holding at Urunga this Season.
Treasurer’s Report: As attached
Club Captain: As attached Plus the motion below
◊ Proficiencies will be held at the club house on 6 December 2009
◊ Phil move that we purchase a suitable 30hp motor for the IRB on the proviso that a positive report is received from trials at Coffs Craft Carnival being held on 28 November 2009 Seconded Terry passed
Branch Delegate: As attached
Registrar: As Attached
Next year we will be starting a new on-line registration process. You will be able to fill out forms and pay on-line. This will make the process more workable for everyone.
Junior:
◊ Carnival held last Sunday went well with Urunga finishing 4th, we had the right ratio of officials and this was the first of the branch selections.
◊ The juniors have a total of 65 members
◊ Branch Championships will be on 14 February 2010
◊ Gary Howe moves a motion that the Juniors go halves with the Seniors in purchasing a full set of swim cans seconded Phil passed
Old Boys: Wally moved that we buy six (6) new radio pouches Seconded Gary
Rookie: The rookies have had new towels bought for them and are in getting embroidered. To be able to keep these young ones in the club we need to keep them occupied with a little more learning in a fun way.
Next Meeting Thursday 17 December 2009 at 7pm
Meeting closed: 8.55pm

URUNGA SURF CLUB
MONTHLY MEETING
22 October 2009
Start: 7.10pm
Present: L. Renshall, P. MGuigan, G. Howe, G. Griffiths, I. Griffiths, T. Lowe, S. Lowe, J. Ford,
N. Hiller
Apologies: A. Riddoch, T. Shields, J. Sparkes
Business Arising:
◊ The amendment of the Club Captain's report be amended, The motion moved should have read that we purchase the rhino up to $22,000.00. I do apologise for the misunderstanding it caused.
◊ Nick's recission notice was read and a vote was taken and the recission notice was defeated.
Correspondence In:
All mail was distributed to the appropriate people.
Correspondence Out:
Lawrie sent a letter to John Restuccia, Kerry Clancy and Jane Morrison regarding a work method statement for the Bar.
Treasurer’s Report: As Attached
We received quite a few Sponsorship Cheques

Club Captain: As Attached
Phil to investigate proficiencies for IRB Drivers
Chief Instructor:
◊ Looking at starting a Bronze class at end of December
◊ There will only be 2 Proficiency dates for this Season.
◊ We need new Pads for the Defib.
Branch delegate:
◊ The new patrol shirts & shorts have arrived
◊ A new emergency list has been done for branch.
◊ Branch Report attached
Jnr Report: As attached
There will be letters going out to the emergency services such as Police, Ambulance, Fire Brigade, Waterways notifying them of our Carnivals.
General Business:
◊ Terry moved a motion that we organise to concrete Harry Martin’s boat ramp to the value of $500 Seconded Shelley.
◊ The club would also like to thank Shelley very much for such a great job she is doing with the weekly news reports in the local papers.
◊ It has been noted that Nick is doing Special Patrols
◊ The club has set aside $45,000 to purchase a Mini Bus Moved Phil Seconded Terry.
◊ The Urunga Surf Club will support the Australia Day Ceremony being held in Dorrigo.
NEXT MEETING: THURSDAY 26 NOVEMBER
Meeting closed: 9.15pm

URUNGA SURF CLUB
MONTHLY MEETING
24 September 2009Start: 7.00pm
Present: L. Renshall, A. Riddoch, G. Howe, A. McGuigan, P.McGuigan, G. Griffiths, I. Griffiths, S. Lowe, T. Lowe, I. Wallace.
Apologies: T. Shields
Business Arising:
Our Transit Insurance is covered through the Building Insurance
Our Correspondence was not acknowledged at the Branch meeting held on 16 September
Correspondence In:
All mail distributed to the proper people
Treasurer’s Report:
As attached
Club Captain:
Attached
Looking at getting an all Terrain Rhino cost approx $18,000 to $20,000
Phil moved a motion that we purchase the Rhino with modifications up to the value of $22,000 anymore and it comes back to a meeting for further discussion Seconded Wally Passed
Patrol Rosters: Thankyou to Vanessa we have 6 Patrols with approx 6 members on each.
Branch Delegate:
Report Attached
Boat captain:
We have a new set of oars.
Old Boys: Nil
Jnrs Report:
Heaps of enquiries as far away as Dorrigo
Registration Day set down outside the Bakery Saturday 26 September 2009
The Nippers season starts 11 October 2009
12 Boards getting fixed
4 covers have been fixed
First competion is held at Foster and there are three (3) nippers going at this stage.
Jnrs will commence Training Tuesday 29 September at 4pm finishing approx 6pm

Social Club:
BBQ Saturday Night commencing 5pm at Urunga Surf Club
Gamblers and Gangster Night 21 November at OVH time TBA
First Aid: Nil
General Business:
Terry and Phil to look after the beer fridge and to keep it stocked from Cory’s with the following people to sign for any Alcohol: Terry, Phil, Al, Lawrie
Has been suggested that we have an Email address on our website for people to contact us.

NEXT MEETING : THURSDAY 22 OCTOBER 2009Meeting Closed 8.40pm

Urunga Surf Club
Monthly Meeting
27 August 2009

Special Meeting with Belinda Camp
Start: 6.00pm
Present: L. Renshall, G. Griffiths, V. Nugent, P. McGuigan, B. Camp, I. Griffiths, J. Sparkes, S. Lowe, T. Lowe, J. Ford, T. Shields
Apologies: N. Hiller, A. Riddoch, G. Howe
◊ Surfguard privacy act Lawrie to follow up
◊ Policies all to be in one place together
◊ Contact council to see if our Transit Insurance is covered through the Building Insurance
Special Meeting finished 7.20pm
Monthly Meeting started 7.30pm
Minutes of last meeting read and passed
Business Arising from those minutes: Nil
Incoming Mail:
◊ Aquatic Licence for Boat Day
◊ Midcoast Internet Account
◊ An account from the Paper Boys – Shelley confirmed that it was paid
◊ Invoice for capitation fees from Branch $264 – 66 people @ $4 each
◊ Trailer Rego in Greg Topples name
◊ Cheque from Bellingen Shire Council for $12,000
◊ Invoice from Bellingen Shire Council for Electricity $463.83 – suggested that we compare others invoices to this one
◊ Copy of the Urunga Surf Lifesaving Club’s Service Agreement Signed , sealed and delivered
Emails:
◊ Copy of the Transfer Forms from one club to another
◊ Surfguard questionnaire – filled out by Nick and sent back
◊ Gear and Equipment Inspection Forms
◊ Nick asked to have a motion passed that he be put on Active Reserve Status. The Status was passed and accepted unanimously

Mail Out:
Lawrie sent 3 copies of Urunga Surf Club’s AGM Report to branch to forward on to State Centre
Treasurer’s Report: As attached
Move that the AGM Report be a true and accurate report– moved Graeme Seconded Terry
Club Captains Report:
As attached
Motion to be moved that Phil go ahead to get the Old IRB trailer Refitted and fixed by Jason Seconded Tony
Patrol Roster: Vanessa
At the moment we have 25 people for patrols with 3 new people coming aboard. We have lost a lot of people and that means that we are going to struggle with the patrolling members we do have to make up enough patrols
Chief Training Officers Report:
◊ IRB course – Jason to run as soon as a date is set
◊ ARC Course this Saturday 29/8/09 starting 9.00am
Branch Delgate: Report attached
IRB: nil
Boat Captain:
◊ We have two crews
◊ A new set of oars
◊ Yamba Carnival 19 September 2009
◊ Licence approved for Boat Day as well as Liquor Licence
Social Committee:
Family fun day has been changed to 26 September 2009 starting at 5pm at the Surf Club
General Business:
◊ Double Ski – Mald has been set – getting things to replace but no refund. Have received $4,000 from OVH
◊ IRB Course: suggested that training start in the river but then explained that the training would take place out past the breakers
◊ Contact the Council about our concerns that we have about the Boardwalk extending to the beach and how much more work its going to create for us at the river mouth when it’s finished
◊ Registration Mail outs are going out thanks to Jenni
◊ Bellingen Council are advertising for lifeguards
◊ Lady rowers have requested for lady sized flippers and Red & Yellow rashies
◊ Emergency contact list to be updated – Jenni
◊ Club championships – Phil moved that we purchase 3 small adjustable ski’s and 4 foldaway camping beds –Passed
◊ Lawrie and Phil to send a proposal to State Centre on the requirements for Urungs Surfclub to buy a Jet Ski
Suggestions for social occasions
◊ Social club every 2nd Friday afternoon to be held a OVH 4.30pm to 5.30pm
◊ Race Day – Gangster and Gambling night – Have the boat presentations at OVH – 3rd Sunday a family gathering – Roster for pick the joker needs more people to run it – Volley Ball Comp over a 4 week period.Next Meeting: 24 September 2009 Meeting Closed 8.38pm

Urunga Surf Life Saving Club
ANNUAL GENERAL MEETING
17 May 2009
Meeting Opened: 10.05am

Present:Irene Griffiths, Tony Shields, Allan Riddoch, Billy Watts, Terry Lowe, Ian Wallace, Phil McGuigan, Jenni Sparkes, Nick Hiller, Garry Howe, Jason Ford, Lawrie Renshall, Graeme Griffiths, Linq Griffiths, Shelley Lowe, Annie McGuigan,
Apologies: Geoff Bracken, Tracey Neaves, Vicki Ford
Minutes of previous: Accepted
Moved T Shields/A Riddoch
Correspondence In: Bellingen Shire Council required a stocktake of equipment for Insurance purposes
Correspondence Out: Nil
Treasurer’s Report: As Attached.
Ski: Dept Fair Trading – Got nowhere - $30
Consumer Tribunal – to chase up Money $33
Will keep chasing.
Branch delegate: Nick moved that we:
Become affiliated with Branch & Aust.
The Fees stay the same as last year including Jnrs.
Seconded: Allan
Tony Benefield: Urunga support for Presidency in Branch and will then in turn support us with State Centre.
We are going with Kerry Clancy.
Life Membership: Graeme Griffiths nominated by Jenni Sparks, 2nd Lawrie Renshall.
Carried unanimously
Notice of Motion: Nil
Election of Officers: As Attached
General Business:
Shed – Literal Rainforest – Mark Troy – Impact Study
Community Saver A/C $ 650.23
The community Saver A/C is for people to open an account and nominate which club they would like and then that club gets so much money.
Election of a Trustee be appointed.
Moved Lawrie Renshall 2nd Phil McGuigan - carried
Signatories: Stay the same Allan, Lawrie, Tony and Geoff
Meeting Closed: 10.45am

Election of OfficersExecutive Committee:
President; Lawrie Renshall
Vice President: Tony Shields
Secretary: Irene Griffiths
Treasurer: Allan Riddoch
Club Captain: Phil McGuigan
Committee:
Club Vice Captain: Jason Ford
IRB Captain: Nick Hiller
Chief Instructor: Jenni Sparkes
Boat Coach: Jason Ford
Boat Captain: Terry Lowe
Gear Stewart: Ian Wallace
First Aid Officer: Irene Griffiths
Radio Officer: Ian Wallace
Publicity Officer: Shelley Lowe
Competition Coordinator: Garry Howe
Branch Delegates: Jason Ford, Nick Hiller, Jenni Sparkes
House Committee: Lawrie Renshall
Registrar: Vanessa Nugent
Patrons: Gordon Braithwaite Inviting Mark Troy
Medical Officer: TBA
Auditors: Peter Sanger
Legal Officer: Paul Tipper Emily Reynolds
Public Officer: Mark Holdom
Licencee: Tony Shields
Junior Captain: Linq Griffiths
Key registrar: Lawrie Renshall
Uniforms: Jenni Sparkes / Chantal Howe
Rookie Coordinator: TBA
Junior Delegate: Garry Howe
OH&S: Committee
Social Secretary: Annie McGuigan & Shelley Lowe
Trustee: Ian Wallace